Vacant job

Do you want a central role where you contribute to making daily operations run smoothly in an organization with an important mission? As an Administrative Assistant at the Church of Sweden Employer Organization (Skao), you will have a varied job with great responsibility. Your workplace will be in bright and very pleasant offices right in the heart of central Stockholm.

The role gives you the opportunity to take your own initiatives and shape your working style, while also having a clearly supportive function in the operations. You will work with agreement processes, meeting bookings, document management, and other administration. Here you will become part of a warm and collegial workplace and a team with high engagement and good collaboration.

About the Role

As an Administrative Assistant with us, you will become an important part of the Negotiation and Labor Law unit. You will work closely with our negotiators and be responsible for qualified administrative support, particularly in connection with agreement processes where accuracy and linguistic precision are crucial.

The role includes, among other things:

• Handling and updating agreements, minutes, and other important documents
• Ensuring structure, quality, and version control in documents
• Booking meetings, venues, and conferences
• Supporting training, consultations, and other gatherings
• Being responsible for archiving, ordering, and other office administration

The position is 50% with some flexibility regarding how the work week is arranged. We prefer that you are on-site on Wednesdays and Thursdays, and we apply hybrid work where it suits the operations. There is an opportunity to adjust working hours with shorter days or fewer days per week in consultation with the unit.

Experience

We are looking for someone with a few years of experience in qualified administrative work, preferably in a role with a focus on document management and coordination. The work places high demands on accuracy and linguistic precision, and you need to be confident in formulating yourself correctly in written Swedish.

You also have:

• Upper secondary education
• Very good knowledge of the Office package, especially Word
• Very good digital habits and an ability to quickly get up to speed with new systems

It is an asset if you have experience working with large documents and version control, for example collective agreements.

Personal Qualities

To thrive and succeed in the role, we see that you are a person who really enjoys working in a structured way and creating order. You are meticulous and responsible and have a natural sense for details.

You work independently and take initiative, while also being unpretentious and enjoying a supportive role where you collaborate with others. You are flexible, service-oriented, and find it easy to adapt to the needs of the operations.

With a positive attitude, you are motivated to be part of an engaged work environment where we both work hard and have fun together.

About the Church of Sweden Employer Organization

The Church of Sweden Employer Organization, Skao, is an employer and service organization (i.e., a non-profit association) with good knowledge of the Church of Sweden's operations. Our mission is to assist parishes, pastorates, and dioceses in their roles as employers. On behalf of our members, we sign collective agreements on wages and employment conditions for the Church of Sweden's 24,500 employees, assist and represent the nearly 620 members in agreement disputes, and provide advice on agreements, labor law, and work environment issues. We also offer training, support, tools, and methods for the Church of Sweden's operational, change, and development work.

Application and Contact

In this recruitment, the Church of Sweden Employer Organization is collaborating with Jefferson Wells. If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruitment consultant Malin Magnusson at 076-780 68 64. As we are conducting a continuous selection process, it is important that you submit your application as soon as possible, no later than April 17, 2026.

Welcome with your application!